As alumni, you are always welcome to the campus. If you are planning to visit the campus, please mail to alumniaffairs@goa.bits-pilani.ac.in to help us assist you during your campus visit/stay.

BITS Pilani K K Birla Goa Campus has regulated entry at the main gate and we request all alumni to respect and appreciate these rules before visiting the campus.

S. No. Reasons for Alumni’s visit to campus Process / Procedure to be followed
 

1

 

Seeking recommendations for higher education (9AM to 5 PM)

  • Security office to direct alumni to concerned faculty / office
  • Security to issue visitor’s pass, which has to be returned to security office while leaving the campus after taking signature of faculty / officer met
 

2

 

Meet faculty/ staff / students

(9AM to 5 PM)

  • Security office to direct alumni to meet concerned faculty / staff / student after cross checking with them;
  • Security to issue visitor’s pass, which has to be returned to security office while leaving the campus after taking signature of faculty / staff / student met
 

3

 

Campus visit for general purpose – with advance information

  • Alumni shall send a request / information about the visit to campus along with ID details and list of accompanying persons to Alumni Affairs Office in advance;
  • Alumni Affairs Office communicates the same to security office with copy to PR office;
  • Accordingly security office allows entry to alumni into the campus
 

4

 

 

Request for stay in hostel

 

This is permitted only in special cases. Such requests should be made by the student who wishes to host the alumni to the Chief Warden.

  • Alumni requests for accommodation in hostel to Alumni Affairs Office in advance, which is forwarded to the chief warden’s office for approval;
  • Chief Warden’s office approves the request and communicates the same to security office with a copy to PR office.
 

5

 

Campus visit for general purpose – without advance information

During office hours (9.00 AM to 5.00 PM) / on working days:

  • Security office contacts Alumni Affairs Office and informs about arrival of alumni at the gate by providing the details;
  • Alumni Affairs Office verifies the details (ID, Name and graduation year) and accordingly permits to allow entry to alumni;
  • Security to issue visitor’s pass, which has to be returned to security office while leaving the campus after taking signature of Alumni Affairs Office official

In special cases where it was not possible to obtain prior permission, there will be certain inconvenience faced due to the following provisions:

After 5.00 PM / non-working days and time:

  • Alumni fills up a form with contact details, list of accompanying persons and expected time of departure from campus and submits it to security office upon arrival at the gate;
  • Security office allows entry to alumni without issuing visitor’s pass
  • Security office calls and reminds alumni about departure time in case alumni don’t turn up to check out at the gate within the specified time;

If alumni requests, security office may grant extension of time inside the campus as requested but not beyond 9:00 PM

 

For accommodation and other enquiries please mail to alumniaffairs@goa.bits-pilani.ac.in

Alumni Visits 2016

Alumni Visits 2015

Alumni Visits 2014